Form 26C is the Statement of Travelling Allowance— the spreadsheet-style form that itemises every duty day in a TTDF member’s monthly travelling claim. Where Form 26B is the one-page application and gate slip, Form 26C is the detailed daily ledger that justifies the grand total. The two are submitted together.
The header
The top of Form 26C repeats the identifying information from Form 26B so the page stands on its own when separated:
- Defence Force Number, Rank, Name
- Formation, Station (place of duty)
- Contact number
- Claim period (month start to month end)
- One-way kilometric distance to the place of duty
For personal-vehicle claims the kilometric distance and vehicle registration are required at the top so the auditor can cross- check each row without flipping back to Form 26B.
The daily rows
Each row records one duty day with the following columns:
| Column | What it means |
|---|---|
| Date | The date of the duty day. |
| From | Start location — either the area of claimant or the place of duty, depending on the direction. |
| To | End location for that leg. |
| Reason | To Duty, From Duty, or To and From Duty— this drives the kilometre and amount calculation. |
| Amount ($) | Kilometres × the official mileage rate per km. |
| No. of Kilometres | One-way distance for To Duty / From Duty rows; twice that for To and From Duty rows. |
| Vehicle Reg. | The vehicle plate number (personal-vehicle claims only). |
| Remarks | One Way or Both Ways. |
Totals and pagination
Form 26C is laid out across two pages. The first page carries the first sixteen duty rows with a sub-total. The second page carries the remaining rows and the grand total. The grand total at the bottom of page 2 must equal the total claimed on Form 26B.
A summary block on the second page also splits the totals by direction: how many one-way trips at what amount, and how many both-ways trips at what amount. The auditor uses this to spot irregularities at a glance — for example, the number of both-ways days should match shift days, not commute days.
How AdminClaims.com fills Form 26C for you
Form 26C is the form most members make arithmetic mistakes on, because it has to balance to the cent across dozens of rows. AdminClaims.com removes the arithmetic entirely:
- Every duty day you mark on the calendar becomes a row on Form 26C, with the correct “To Duty”, “From Duty”, or “To and From Duty” label.
- Kilometres come from the kilometric chart lookup for your area and place of duty — one-way for directional rows, double for both-ways rows.
- Amounts are computed at the official mileage rate and rounded to two decimal places.
- Sub-totals, the brought-forward line, the grand total, and the one-way / both-ways summary block at the bottom are all calculated automatically and balance to the cent.
Public-transport claims
When the transport mode is maxi, taxi, or maxi/taxi, Form 26C PT is used instead of the personal-vehicle variant. Instead of kilometres × rate, each row carries a fixed fare entered by the claimant for that specific to-duty or from-duty leg.AdminClaims.com supports both variants and switches the template automatically based on the transport mode in your profile.
Related guides
Let the system balance Form 26C for you. Create your AdminClaims.com account.